Advanced Creating Accessible Documents: Microsoft Office

Microsoft Office is the most commonly used software to create online documents, spreadsheets, or presentations; to compose emails or convert information into HTML. Ensuring the information we create in Microsoft Office is fully optimised for accessibility is an essential ingredient for a sustainable accessibility strategy. This advanced course will teach the skills needed to create accessible Word documents, Excel workbooks, PowerPoint presentations and Outlook emails.

Developed in accordance with WCAG 2.1 and best practices cultivated by our team of experts, our training supports inclusive design in alignment with the Australian Government’s Digital Service Standard.

This highly comprehensive course is designed for users who have a basic knowledge of Microsoft Office Suite and want to advance their skills – no prior knowledge of accessibility is required. Taught using Microsoft Office 2016 on PC, those who use a different version of Office (especially 2010, 2013 or Office 365) are encouraged to attend as the learning outcomes will be the same.

We’ll teach you how to ensure your digital communications are accessible to everyone. Plus, you’ll gain free access to our Document Accessibility Toolbar (DAT) eLearning module!

Our virtual training is live and interactive with an experienced instructor, and runs as 2 hour sessions over a 4 week period. 

Each attendee requires access to a desktop or laptop computer with a good internet connection, and either a headset or microphone and speakers. Instructions for Zoom will be sent with the invitation. You will receive a copy of the handbook and instructions via email prior to the first training session. 

*Please Note: If you register to complete the Advanced Creating Accessible Documents: Microsoft Office training online, you will require Microsoft Office Suite (at least 2016) installed on your computer to take part in virtual training. If you do not have this already, you may be able to install the trial version (subject to the software owner’s agreement). Please bear this in mind when choosing to attend a virtual version of this training. 


"This training was excellent. I am embarrassed at how little I knew about or considered the need for creating accessible documents before the course. The course was really practical and in-depth and the take home manual is a wonderful reference tool for the future to ensure I produce accessible document moving forward. Alex the facilitator was very thorough and thoughtful in his approach and added to the learning experience." Deanna, Unstuck

"The training was a brilliant introduction to accessibility for me. I learnt so much in a relatively short space of time and am now hugely more confident about creating accessible documents. When I think about what I used to do before the training, I really do cringe! Thank you!" Maria, La Trobe University


Please follow the date links below to register for the training:

Tuesday, October 26, Friday, November 5 (due to Melbourne Cup), Tuesday, November 9, 16

Thursday, November 25, December 2, 9, 16

Please email us to be added to the waiting list for future training sessions:


Full Fee

  • $595 incl GST per registration

Group Discount (over 4 attendees)

  • $535 incl GST per registration

Course Content

1. Background to document accessibility:

  • How inaccessible documents affect different disability groups
  • How people use assistive technologies to access content within digital documents
  • Australian legal requirements
  • Applicability of WCAG 2.1 standards to electronic documents
  • Techniques to create accessible Office documents:
  • Language
  • Use of colours
  • Text format
  • Links
  • Layout
  • Accessibility Checker

2. Techniques for accessible Word documents:

  • Images and alternative text
  • Including complex diagrams and charts
  • Headings
  • Lists
  • Tables
  • Columns
  • Tables of content
  • Text boxes
  • Document title

3. Techniques for accessible forms:

  • Simple
  • Simulating form controls using tables
  • Interactive
  • Associate fields with labels
  • Test and modify the focus order
  • Apply editing restrictions
  • Adding Help Key (F1) Help
  • Error Messages

4. Demonstration of the MS Word Document Accessibility Toolbar (DAT)

5. Word to PDF:

  • Use the built-in PDF maker
  • Configure the PDF maker for accessibility
  • Test the resulting PDF for accessibility

6. Core techniques for accessible Excel spreadsheets:

  • Instructions
  • Tables of content
  • Worksheet title
  • Charts
  • Data Tables

7. Core techniques for accessible PowerPoint presentations:

  • Slide layout
  • Images and Shapes
  • Reading order
  • Motion, flashing, transitions and animations

8. Core techniques for accessible Outlook Emails:

  • Format
  • Structure in HTML documents
  • Image placement
  • Alternative text
  • Hyperlinks
  • Signatures
  • Special characters and emoticons
  • Attachments
  • Subject
  • Plain text email

Course Enquiries

Phone: 1300 367 055