Creating Accessible Documents: Word and PDF

Learn the fundamentals of how to create accessible Word and PDF documents in this highly interactive computer-based course.

Suitable for anyone who uses Microsoft Word and Adobe Acrobat Pro DC, we’ll teach you how to ensure your digital documents are accessible to everyone, including people with disability or impairment.

Developed in accordance with WCAG 2.1 and best practices cultivated by our team of experts, this training is aligned with the Australian Government’s Digital Service Standard.

Our virtual training is live and interactive with an experienced instructor, and runs as 2 hour sessions over a 4 week period.

Each attendee requires access to a desktop or laptop computer with a good internet connection, and either a headset or microphone and speakers. Instructions for Zoom will be sent with the invitation. You will receive a copy of the handbook and instructions via email prior to the first training session. 

*Please Note: If you register to complete the Creating Accessible Documents training online, you will require Microsoft Word (at least 2016) and Adobe Acrobat PDF (Pro DC) installed on your computer to take part in virtual training. If you do not have these already, you may be able to install trial versions (subject to the software owner’s agreement). Please bear this in mind when choosing to attend a virtual version of this training. 

Testimonials:

"The training session was excellent and I now have both a better appreciation for the need to make documents accessible and an understanding of what that means in practical terms for editors and designers." Lorna H. 

"This training gave me a much deeper understanding of not only how to make pdfs and word documents accessible, but it also provided insight into the user experience when things are not accessible. I found that invaluable. The course was taught in a straightforward systematic way with lots of examples for practice and time for questions. It was very clear that the teacher understood this subject through and through. Accessibility is so important. Every business and organisation needs to have this understanding, and so I fully recommend taking this course." Carey S. 

"As the learning support person for a high school student who is legally blind, I found the course extremely useful and insightful. I hope to be able to help make my student's learning materials easier to access. I also hope to be able to spot which websites are accessible and which ones are not user friendly for my student."

"The course was well presented, practical and covered a wide range of topics, giving participants a strong foundation in creating accessible documents.  Well worth it." Brenda L. Aged Care Quality and Safety Commission.

Dates:

Wednesday, 1.30pm AEST November 4, 11,18,25 

Please email us to be added to the waiting list for future training sessions:

digitalaccess@visionaustralia.org

Cost:

Full Fee

  • $595 incl GST per registration

Group Discount (over 4 attendees)

  • $535 incl GST per registration

Course Content

This highly comprehensive course was designed for a general audience – no prior knowledge of accessibility is required. Taught on PCs, a basic working knowledge of Microsoft Office and Adobe Acrobat is recommended.

1. Background to document accessibility

  • How inaccessible documents affect different disability groups
  • How people use assistive technologies to access content within digital documents
  • Australian legal requirements
  • Applicability of WCAG 2.1 standards to electronic documents
  • Techniques to create accessible electronic documents
  • Language
  • Use of colours
  • Text format
  • Links
  • Layout

2. Techniques for accessible Word documents

  • Images and alternative text
  • Headings
  • Lists
  • Tables
  • Columns
  • Tables of content
  • Text boxes

3. Converting Word documents to PDFs

  • Use the built-in PDF maker
  • Configure the PDF maker for accessibility
  • Test the resulting PDF for accessibility

4. Advanced techniques for accessible PDF documents

  • Create, modify and check tags
  • Test and correct the reading order
  • Associate images with alt text
  • Edit document properties
  • Add bookmarks
  • Use the TouchUp Reading Order tool

Course Enquiries

Phone: 1300 367 055 
Email: digitalaccess@visionaustralia.org