Advanced Creating Accessible Documents: Microsoft Office

Microsoft Office is the most commonly used software to create online documents, spreadsheets, or presentations; to compose emails or convert information into HTML. Ensuring the information we create in Microsoft Office is fully optimised for accessibility is an essential ingredient for a sustainable accessibility strategy. This advanced workshop will teach the skills needed to create accessible Word documents, Excel workbooks, PowerPoint presentations and Outlook emails.

Developed in accordance with WCAG 2.1 and best practices cultivated by our team of experts, this workshop supports inclusive design in alignment with the Australian Government’s Digital Service Standard.

This highly comprehensive course is designed for users who have a basic knowledge of Microsoft Office Suite and want to advance their skills – no prior knowledge of accessibility is required. Taught using Microsoft Office 2016 on PC, those who use a different version of Office (especially 2010, 2013 or Office 365) are encouraged to attend as the learning outcomes will be the same.

We’ll teach you how to ensure your digital communications are accessible to everyone. Plus, you’ll gain free access to our Document Accessibility Toolbar (DAT) eLearning module!

Course Content

  1. Background to document accessibility:
    • How inaccessible documents affect different disability groups
    • How people use assistive technologies to access content within digital documents
    • Australian legal requirements
    • Applicability of WCAG 2.1 standards to electronic documents
    • Techniques to create accessible Office documents:
    • Language
    • Use of colours
    • Text format
    • Links
    • Layout
    • Accessibility Checker
  2. Techniques for accessible Word documents:
    • Images and alternative text
    • Including complex diagrams and charts
    • Headings
    • Lists
    • Tables
    • Columns
    • Tables of content
    • Text boxes
    • Document title
  3. Techniques for accessible forms:
    • Simple
    • Simulating form controls using tables
    • Interactive
    • Associate fields with labels
    • Test and modify the focus order
    • Apply editing restrictions
    • Adding Help Key (F1) Help
    • Error Messages
  4. Demonstration of the MS Word Document Accessibility Toolbar (DAT)
  5. Word to PDF:
    • Use the built-in PDF maker
    • Configure the PDF maker for accessibility
    • Test the resulting PDF for accessibility
  6. Core techniques for accessible Excel spreadsheets:
    • Instructions
    • Tables of content
    • Worksheet title
    • Charts
    • Data Tables
  7. Core techniques for accessible PowerPoint presentations:
    • Slide layout
    • Images and Shapes
    • Reading order
    • Motion, flashing, transitions and animations
  8. Core techniques for accessible Outlook Emails:
    • Format
    • Structure in HTML documents
    • Image placement
    • Alternative text
    • Hyperlinks
    • Signatures
    • Special characters and emoticons
    • Attachments
    • Subject
    • Plain text email

Course Materials

You’ll receive a comprehensive manual containing:

  • Step-by-step instructions on how to implement techniques using Microsoft Office.
  • The rationale for using specific techniques and positive impacts for the end-user.
  • Explanations, examples, tips and tricks to help you apply accessible practices day-to-day.

Course Dates and Registration

We are currently offering Virtual Classroom training only.

The in person training begins at 9.00am and finishes at 4.30pm. 

From the list of locations below, click the date of the course you wish to attend. You will be redirected to an online registration page, which will provide venue details. Payment can be made online using a credit card (we will email you a tax receipt), or select ‘invoice’ to be invoiced directly from Vision Australia.

All Locations: To be advised. 

Please email to be added to our waiting list for in-person training. 

We also send out regular training updates through the Digital Access newsletter.

Cost and Inclusions

We are currently offering Virtual Classroom training only.

Course Enquiries

Phone: 1300 367 055

Have questions about Advance Creating Accessible Documents: Microsoft Office? Contact Vision Australia